Property Management Fees
Where traditional expertise meets modern innovation
At Saxton Residential, we understand that your rental property is a significant investment, and we are dedicated to providing a comprehensive and professional letting service that maximises your returns while ensuring peace of mind.
At Saxton Residential, we are transparent with our fees for Landlords:
FULL MANAGEMENT SERVICE
- All advertising
- Accompanied viewings with potential tenants
- Full reference and credit checks carried out on tenant unless tenant sourced and tenancy agreed directly via landlord.
- Private Residential Tenancy Agreement served to new tenant.
- Collection and distribution of monthly rent payments.
- Deal with all maintenance issues except insurance claims.
- No fees up front. Fees applied when property is tenanted:
Initial start fee – 50% of 1st months rent to a minimum of £200
No fees up front. Fees applied when property is tenanted:
FIND ONLY SERVICE
Find Only Fee – £500
We do not carry out an inventory as part of this service. If you would like one carried out, there is an additional cost
OTHER FREES CHARGED
Fee on a Re-Let £100.00
Routine Inspection £60.00
Inventory (start of each new tenancy)
Unfurnished £100.00
Furnished £150.00
The fees for any other ad-hoc requests from landlord or property associated work deemed necessary, will be agreed in advance.
*Please note our fees are subject to change
TERMS AND CONDITIONS
Full Management Service
This service includes:
• Photographs taken for advertising.
• Securing a suitable tenant for your property via internet and window advertising. All viewings are accompanied by a member of staff.
• Full reference checks for tenants carried out. Landlord agrees Walker Property Limited T/A Saxton Residential will make the decision on the applicant unless otherwise agreed.
• Deposits lodged with a deposit holding scheme and balance of rent paid via internet banking.
• Monthly statements produced and sent to your email or home address.
• Relevant tenancy agreements and notices prepared and served.
• Inspections carried out every 6 months (additional cost). If extra inspections are required, there is no extra charge for this.
• Preparation of Inventory and photographs taken to support condition of the property (additional charge).
• Utility companies and Council advised of each change of tenancy with dates, meter readings and tenant names.
• Manage repairs on your behalf. No maintenance cost over £100 will be carried out without your permission, unless an emergency (e.g. major roof leak or boiler breakdown – no heating or hot water). Whether day to day maintenance or emergency, we will always attempt to notify you prior to carrying out repairs.
Let Only
This service includes:
• Photographs taken for advertising
• Securing a suitable tenant for your property via internet and social media advertising. All viewings are accompanied by a member of staff.
• Obtaining full references for new tenants.
• Inventory prepared at extra cost, if requested.
• Contracts drawn up and tenant signed into the property.
• Deposit handed over to you for lodging with your chosen deposit holding scheme. Alternatively we can lodge the deposit with our scheme, at extra cost.
• All documents passed back to yourself for management.
Utilities
Council tax, gas and electricity supplies are the Landlord’s responsibility while the property is vacant and will be liable for payment of any bills between Tenants.
Rent
Rents are collected on a monthly basis, however, should for any reason the rent be either late or an insufficient amount paid by the tenant, the landlord should have sufficient funds to enable mortgage payments to be made. Your mortgage payment is not our responsibility. Should you have rent guarantee insurance, this will cover any unpaid rent while a tenant is in situ. Rent guarantee is paid in arrears.
Monthly statements will be produced and sent via email or post if preferred.
Sale
Should you decide to sell the property, you must make us aware of time scales to allow us to give the tenant appropriate Notice to either vacate or continue on as an existing tenant for the new owner.
Indemnities
The Landlord agrees to indemnify us as an Agent against any costs, expenses or liabilities incurred or imposed on us provided that they were incurred on their behalf in pursuit of our normal duties. We recommend that Landlords should insure their properties in respect of such matters for the full term of any given Tenancy.
Every endeavour will be made to ensure the Landlord has protection allowed in Law to enable them to obtain possession of their property. In addition, every effort is made to provide a satisfactory Tenant, but no responsibility/liability can be accepted by the Agent for damage to property or loss of rent.
Commissions
We take a commission from our tradesmen for any works sent onto them. We have still obtained preferential rates from our trades and this is passed onto our landlords.
Signature
Unless notified in writing, the client agrees that the Agent will sign the Tenancy Agreement on the client’s behalf as your Agent.
Termination of Agreement
Either party may withdraw from this Agreement by giving one month notice in writing. In the event of this agreement being terminated whilst the Tenancy continues, a fee equivalent to 50% of one months rent shall become payable to the Agent by the owner.
INFORMATION FOR LANDLORD
- You should be aware that you as a Landlord are entirely responsible for the Landlord Gas Safety (Installation & Use) Regs 1998, Electrical Installation Condition Report (EICR).
- You should make your mortgage lender aware the property is for let.
- You remain fully responsible for the maintenance of the property.
- You must still cover your own buildings insurance.
- Insurances are available for loss of rent.
- Property must be presented clean and in a good state of repair.
- You are responsible for Council Tax and utility bills when the property is empty unless an exemption is sought.
- If white goods and any other furniture whether electrical or otherwise are supplied with the property you are responsible for their repair or replacement.
- During vacant periods the Landlord is responsible for maintaining the garden areas.
- Should you wish to use your own specialists for works at the property you must make us aware, otherwise our own workmen will be used.
- All furnishing provided in a fully furnished property must comply with the Fire & Furnishings (Fire) (Safety) Regs Act 1998 (amended 1989 & 1993).
- You must register with Landlord Registration Scotland.
- Be aware of legislation in relation to Repairing Standards (see below).
Benefits
Properties that are let to people who claim housing benefit are normally paid in arrears and the Landlord should be aware that on occasion these payments are stopped pending a change in the tenant’s circumstances and can be paid by the Local Housing Benefit Office at irregular intervals.
This legislation dictates that the rent is paid directly to the Tenant and may result in delays of up to 12 weeks. You should ensure that sufficient funds are in place to cover your mortgage payments.
It is advisable for the Landlord to accept the rent that is detailed by the Local Rent Officer.
Energy Performance Certificates
Landlords will need to provide an Energy Performance Certificate (EPC), which will be valid for 10 years. By law, Premiere Rentals cannot advertise your property until an EPC is provided. EPC’s can be produced as a result of a survey by an accredited Domestic Energy Assessor.
Legionnaires Disease
There is a legal duty for landlords to assess and control the risk of exposure to legionella bacteria.
Gas Safety
Anyone letting property must comply with the Gas Safe (Installation and Use) Regulations 1998. These apply to any type of gas installation, including Liquid Propane Gas.
All Tenants must be given a copy of the annual gas safety certificate, showing that all gas installations and appliances have been checked by a Gas Safe registered contractor. All servicing, repairs or replacement of gas appliances or installation must be carried out by Gas Safe registered contractors.
Electrical Safety
As of 1st December 2015, under sections 13(4A) and 19B(4) of the Housing (Scotland) Act 2006, private landlords in Scotland are required by law to ensure that their properties are electrically safe. This covers: • Any installations in the property for the supply of electricity • Electrical fixtures and fittings • Any appliances provided by the landlord under the tenancy. The Landlord must ensure that an electrical safety inspection is carried out at least every five years consisting of an EICR and Portable Appliance Testing (PAT) on appliances provided by the Landlord. PAT test must be carried out annually. The person who conducts carries out the EICR must be em-ployed by a firm that is a member of an accredited registration scheme operated by a body recog-nised by the Scottish Government – this will usually mean that they are registered with NICEIC, NA-PIT or a member firm of the Electrical Contractors’ Association of Scotland (SELECT). The Department for Trade and Industry has more information on the regulations. CONTRAVENTION OF ANY OF THE STATED REGULATIONS, AS DETAILED IN THESE GUIDELINES IS A CRIMINAL OFFENCE AND COULD RESULT IN PROSECUTION.
Landlord Registration
Application can be made online at https://www.landlordregistrationscotland.gov.uk
Repairing Standards
The Landlord is responsible for ensuring that the Let Property meets the Repairing Standard.
The Landlord must carry out a pre-tenancy check of the Let Property to identify work required to meet the Repairing Standard (described below) and notify the Tenant of any such work. The Land-lord also has a duty to repair and maintain the Let Property from the start date of the tenancy and throughout the tenancy. This includes a duty to make good any damage caused by doing this work. On becoming aware of a defect, the Landlord must complete the work within a reasonable time.
A privately rented Let Property must meet the Repairing Standard as follows:
• The Let Property must be wind and water tight and in all other respects reasonably fit for people to live in.
• The structure and exterior (including drains, gutters and external pipes) must be in a reasonable state of repair and in proper working order.
• Installations for supplying water, gas and electricity and for sanitation, space heating and heating
• water must be in a reasonable state of repair and in proper working order.
• Any fixtures, fittings and appliances that the Landlord provides under the tenancy must be in a reasonable state of repair and in proper working order.
• Any furnishings that the Landlord provides under the tenancy must be capable of being used safely for the purpose for which they are designed.
• The Let Property must have a satisfactory way of detecting fires and for giving warning in the event of a fire or suspected fire.
• The Let Property must have a satisfactory way of giving warning if there is a hazardous concentration of carbon monoxide gas.
Landlords agree to provide the following documents:
– Photo ID
– Proof of Ownership of the property (Title Deeds)
– Proof of landlord insurance
Any restrictions or special clauses stated in the Title Deeds that are relevant to the tenancy e.g. park-ing, communal areas, must be stated prior to the tenancy or management beginning.
